Workspace 365 launches unified search to cut digital workplace clutter
Workspace 365 has introduced a new feature, Search .Simplified, that allows employees to conduct a single query across all their business applications and data sources directly from their digital workplace platform.
The new capability was developed in response to findings from Workspace 365's recent research into workplace digital tools. The study uncovered that 49% of employees would prefer to have all their tools, apps, and documents accessible in one location to avoid needing to switch between different systems. Additionally, 44% indicated that reducing the number of logins or systems would enhance their productivity at work.
The research also highlighted that 32% of hybrid workers consider the management of multiple tools to be their biggest challenge, while 59% of the overall workforce, and 65% in the largest organisations, believe employers should prioritise simplifying digital workplaces to improve productivity.
Speaking about the motivation for the new feature, Workspace 365's Chief Executive Officer and Co-founder, Erik Nicolai, provided further context.
"Our research painted a clear picture - employees are losing time, focus and engagement because information is fragmented across multiple systems," explained Erik Nicolai, CEO and co-founder of Workspace 365. "Search .Simplified aims to address that by bringing every source of information and connected app - from emails and documents, to tickets and tasks - into one intelligent search bar, and making the right information available in seconds."
Search .Simplified operates through the Workspace 365 Integration Builder, enabling organisations to connect all of their business applications, legacy systems, and modern SaaS platforms via APIs. The platform requires no additional development work when integrating systems. If an application contains important data and permits integration, Workspace 365 is able to connect with it.
The company is positioning itself to move beyond simple app integration, aiming to develop a broader Ecosystem. According to Workspace 365, this ecosystem unifies information and tools, connecting employee experiences and supporting focused work within a single workplace interface.
Among the key features highlighted are the ability to search across every connected application without switching between them, permission-aware results so users only see information relevant and accessible to them, and improved efficiency with the promise of relevant information often delivered in under 10 seconds.
The introduction of Search .Simplified comes after Workspace 365's release of Communication .Simplified, which is intended to enhance employee engagement. Together, these features are core elements in the company's broader transition towards a unified Ecosystem, integrating tools, information, and workflows into a single user experience.
Nicolai commented further on the direction of Workspace 365's product strategy, stating:
"Our product roadmap has a clear objective - to simplify everything. Search .Simplified is the next step towards delivering on that mission; by unlocking intelligent search across all data points, with results filtered by relevance, access rights, and context, and making them available directly from the digital workplace."
Workspace 365 was founded in the Netherlands in 2010 and has developed a platform designed to bring together all digital tools, applications, and information employees need onto a single interface. The solution aims to reduce digital clutter, streamline collaboration, and centralise access for distributed and hybrid workforces.
The company has been recognised for its contributions in workplace technology, having been listed on Groeibedrijven Top 250 in 2023 and TechRound's SaaS66 in 2024.
